About IP and Email Throttling for High Volume Senders

IP and email throttling is part of what makes email marketing, particularly high-volume email marketing, so “fun” (nervous laughter). Email throttling or “deferrals” are what ISPs use to prevent inbox chaos (i.e spam). The various ISPs (AOL, Gmail etc.) employ different metrics for deciding rate limits and times. Depending on the provider, the amount and the time of day you send, you’ll get different results. ESPs and ISPs exert different pressures.

Email Throttling

Most email throttling limits are temporary and situation dependent. It’s either a connection error or a recipient’s email volume is too high so delivery does eventually happen, it’s just delayed. A 400 class error, as in “SMTP 425 error” can generally be resolved within a of couple days -at most. ESPs and ISPs don’t publish their rate limits, so it’s a process of trial and error to find out.

Common Reasons an ISP blocks your message:

-Your IP is unknown (i.e you might be a SPAM monster! That’s why you gotta warm those puppies up)
-Servers are currently maxed out
-Your email domain reputation is shakey
-You’re sending too quickly (You’ll get errors like RP-001 from Outlook.com or the TS01 and TS02    bounce codes from Yahoo)
-Your subscriber’s inbox is full
-Your confused subscriber has blemished your reputation by ticking the “this is spam” box. This won’t  trigger a full scale block but puts the rest of your mailings on notice. The ISP will start monitoring, more  closely, how other subscribers rate your messages.

Alas! Here’s the cool thing about sending mail using a mailing platform like VoloMP. Our software is clever. Once it sees an ISP getting an attitude about recieving messages from you (blocking port 25 or what have you), VoloMP plays it cool, backing-off incase the ISP is getting cold feet about committing to your IP or IPs or isn’t impressed by your email domain reputation.

“Oh you don’t want mail from me? Psh! No worries. I’ve got better inboxes to visit. Byeeeeee”

Our software, in a matter of seconds, sees the issue and THROTTLES THE IP (an approximate illustration available here), halting the deployment to that inbox or that ISP depending on the error. This both protects your reputation with that ISP and that of your (vitally important) IP(s).

VoloMP’s IP throttling tool periodically checks back to see if the coast is clear; deciphering if it’s safe to attempt delivery or not. If it’s never safe, that’s unfortunate but, at least you still have your IPs intact. Without this back-off method you could lose your whole mailing business, just to IP burn-out. It’s a minor, but a critical, part of the whole deliverablility landscape.

IP throttling has two main benefits, it extends the life of your IPs and provides cost-efficient list intel.

Over time, IP throttling allows you to discover which IPs do better with what lists and when. And you get to find this out without destroying your IP reputation. Plus, you hone in on what list cleaning methods work best, for which lists.

IP warm up

 

Slow and Steady Wins the Race

You, of course, already know that you have to build-up sending volume slowly. The warm-up period is for the ISP(s) and the IPs you’re mailing off of. It generally takes at least 30 days to properly (see: cautiously) introduce yourself to an ISP or to build up a strong reputation for your IP blocks. Also use this time to watch for any user engagement patterns in terms of best deployment times for what campaigns on which lists.

Ultimately if you have good, clean lists and you’re mailing off decent IPs, you and the ISPs should get along fine. But as a high-volume mailer you have to be hyper-vigilant.

Additional tips to keep you in the clear:

-Segment your lists as much as ESPs and ISPs (and your sanity) will allow.

-Separate your transactional from your regular marketing campaigns

-Separate by domain (or domain family) and or by ISP to which you’re sending

-Initiate sends early in the day such that deployment finishes before the day ends

So hopefully by now, you know the drill. Keep your lists clean, your IPs warmed and learn from your mistakes. As long as you stay consistent, you’ll build up a good reputation with the various ESPs and ISPs. This is a task for which you should be richly rewarded.

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